Privacy Policy | Gill Academic Consulting

1. Who We Are

Gill Academic Consulting is operated by Dr. Gagan Gill, PhD, an independent academic consulting practice based in Ontario, Canada. We are the data controller for all personal information collected through this website and our consulting services.

If you have any questions about this Privacy Policy or how we handle your data, contact us at info@drgilladmissions.com.

2. What Information We Collect

We collect information you provide directly to us, as well as limited technical information collected automatically when you use our website.

Information you provide:

Full name and email address submitted through our intake form or contact channels
Academic information including GPA, MCAT or DAT scores, current stage of study, and program pathway
Details about your application history, extracurricular activities, and biggest concerns as submitted in intake forms
Communications you send to us via email or through the website contact form
Scheduling information collected when you book a consultation through Calendly

Information collected automatically:

Basic technical information such as browser type, device type, and pages visited, collected through Netlify's standard hosting infrastructure
Form submission metadata collected by Netlify Forms for the purpose of receiving and storing intake submissions

We do not use Google Analytics or any third-party advertising or tracking tools. We do not place advertising cookies or track users across websites.

3. How We Use Your Information

We use the information we collect for the following purposes only:

To respond to your inquiries and schedule consultation appointments
To deliver the consulting services you have engaged us for
To provide you with relevant strategic advice tailored to your academic profile
To follow up after consultations and send service-related communications
To improve the quality of our services through anonymized internal review

We do not use your information for marketing to third parties, and we do not sell, rent, or trade your personal information under any circumstances.

4. Third-Party Services We Use

We use a limited number of trusted third-party platforms to operate our website and deliver our services. Each is listed below with a description of how your data may interact with them.

Service	Purpose	Data Involved	Privacy Policy
Netlify	Website hosting and form submissions	Intake form submissions including name, email, and academic details. Basic server logs.	netlify.com/privacy
Calendly	Consultation booking and scheduling	Name, email address, and appointment details when you book a session.	calendly.com/privacy
Google Fonts	Website typography	Your IP address may be sent to Google servers to load font files. No personal data is stored by us through this service.	policies.google.com/privacy

We do not use any advertising platforms, social media trackers, or analytics services beyond what is listed above.

5. Data Storage and Security

Your personal information is stored through the platforms listed above (Netlify and Calendly) as well as in secure email communications. We take reasonable steps to protect your information from unauthorized access, disclosure, or loss.

No method of transmission over the internet or electronic storage is completely secure. While we work to protect your personal information using industry-standard practices, we cannot guarantee absolute security.

We retain your personal information only for as long as is necessary to deliver our services and meet our legal obligations. Client records related to consulting engagements may be retained for up to three years after the engagement concludes for record-keeping purposes.

6. Your Rights

Depending on your location, you may have the following rights regarding your personal information:

Right to access: You may request a copy of the personal information we hold about you.
Right to correction: You may request that we correct any inaccurate information we hold about you.
Right to deletion: You may request that we delete your personal information, subject to any legal obligations we may have to retain certain records.
Right to withdraw consent: Where processing is based on consent, you may withdraw that consent at any time by contacting us.
Right to data portability: You may request that we provide your data in a portable format where technically feasible.

To exercise any of these rights, please contact us at info@drgilladmissions.com. We will respond to all requests within 30 days.

7. Cookies

Our website uses minimal cookies necessary for basic site functionality. We do not use advertising cookies, tracking cookies, or any third-party behavioral analytics cookies. The Calendly booking widget embedded on our site may set its own cookies in accordance with Calendly's privacy policy.

You can control cookies through your browser settings. Disabling cookies may affect the functionality of the Calendly booking widget on our site.

8. Children's Privacy

Our services are intended for individuals who are 18 years of age or older. We do not knowingly collect personal information from individuals under the age of 18. If you believe we have inadvertently collected information from a minor, please contact us immediately at info@drgilladmissions.com and we will take steps to delete it.

9. Compliance with Canadian Privacy Law

Gill Academic Consulting is based in Ontario, Canada and operates in compliance with the Personal Information Protection and Electronic Documents Act (PIPEDA) and applicable provincial privacy legislation. We collect, use, and disclose personal information only for purposes that a reasonable person would consider appropriate in the circumstances.

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. When we make changes, we will update the date at the top of this page. We encourage you to review this policy periodically. Your continued use of our website or services after any changes constitutes your acceptance of the updated policy.

11. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or the handling of your personal information, please contact us at:

Gill Academic Consulting
Dr. Gagan Gill, PhD
Email: info@drgilladmissions.com
Website: drgilladmissions.com
Ontario, Canada